SwarnaVyapar
Khata (udhaar) software for jewellery shops
Track every rupee owed and every payment received per customer — digital khata built into the same shop login as billing, schemes, and girvi. No separate notebook.
Digital khata, WhatsApp reminder — sab ek hi jagah. Register band karo.
Same workspace as inventory, schemes, khata & loans — see plans.
Udhaar notebooks get lost and disputed
Most jewellery shops run two parallel systems: digital invoices and a physical khata register. When a customer says "mera hisaab galat hai," both sides pull out different books. WhatsApp voice notes of payment confirmations pile up but are never reconciled. SwarnaVyapar keeps khata inside the same shop record as invoices so every entry has a timestamp and there is one version of the truth.
Who this is for
- Jewellers who give goods on credit (udhaar) and need a clear per-customer ledger
- Shops that currently track udhaar in a physical register or Excel
- Owners who want to send WhatsApp payment reminders without remembering who owes what
- Teams that also run billing, schemes, or girvi and want one system
What is khata in a jewellery context
Khata is a running ledger where you record every transaction with a customer that involves credit: goods given without full payment (udhaar), partial payments received, advances, and outstanding balance. In SwarnaVyapar, each customer has a khata tab where you see full transaction history, current balance, and can record new entries.
Reminders and reconciliation
From the khata view, you can send a WhatsApp reminder to the customer with their current outstanding balance. At settlement, record the payment — cash, UPI, card, or bank — and the ledger closes cleanly.
How it works on the counter
Open the customer khata
Find the customer in CRM. Open their khata tab to see all past udhaar entries, payments, and the current outstanding balance in one view.
Add an udhaar entry
Record credit given: amount, date, and optional note. This can be linked to an invoice when applicable, or entered as a standalone credit.
Record payments received
When the customer pays back, record the amount, payment mode (cash, UPI, card, bank), and date. The outstanding balance updates immediately.
Send WhatsApp reminder
For customers with outstanding balance, send a WhatsApp message with their balance from the khata screen — no manual typing, no risk of wrong figure.
What you actually get
- Per-customer running udhaar ledger
- Record credit, partial payments, and advances
- Outstanding balance visible at a glance
- WhatsApp payment reminders from the khata screen
- Payment modes: cash, UPI, card, bank
- Full transaction history with timestamps
- Same customer record as billing, schemes, and loans
- Available on all plans
Questions shop owners ask
Is khata different from billing?+
Billing creates a GST invoice for a sale. Khata is the running credit ledger — it tracks what a customer owes you across multiple transactions.
Can I track udhaar for multiple customers?+
Yes. Every customer in your CRM can have their own khata. You see all customers with outstanding balances in the khata overview.
WhatsApp reminder kaise bhejte hain?+
Customer ke khata screen se ek button pe click karo — reminder WhatsApp pe chala jaata hai with their current outstanding balance.
Is this available on the free Starter plan?+
Yes. Unlimited khata is available on all plans including the free Starter plan.
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